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PETTY CASH PURCHASES AND VOUCHERS An employee making a purchase with petty cash must follow this process 1) Obtain approval from department manager or supervisor 2) Complete a petty cash voucher issued by the department manager 3) Obtain petty cash funds for the equivalent amount of the petty cash voucher 4) Make the purchase and obtain a receipt 5) Provide the receipt to the department manager If an employee does not obtain petty cash funds prior to the purchase, the employee should complete voucher, submit receipts and receive reimbursement as soon as possible after purchase is made.

REIMBURSING PETTY CASH ACCOUNT Reimbursement of the petty cash fund must be completed at least once per month regardless of the month.

CLOSING PETTY CASH FUND When petty cash is no longer needed for a department the fund should be closed by reimbursing the fund as outlined above and then the account should then be returned to accounting providing a credit back to the original account withdrawn from.

To inform University employees of the policies and procedures required to establish, reimburse and settle petty cash funds.

Use this form to create a policy that formalizes how your managers handle petty cash funds.

This should include the manager's name, department, date and signature.

Create an account payable request for the approved petty cash fund The manager will receive funds along with the petty cash policy which must be signed upon receiving.

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